A HWNI is seeking a Head of Office to ensure their Office is managed and coordinated professionally and proactively. The Head of Office needs to have strong experience working in a similar role, be on-call 24/7, and have excellent organisation, communication, time management and IT skills.
Applications from ex-military personnel are strongly encouraged
Key Responsibilities
- Monitor and manage the principal’s personal and business diary, and email inboxes
- Coordinate all logistics, itineraries, flights, transfers, accommodation and more
- Manage business correspondence, monitor staff compliance, and maintain organised archives
- Liaise with lawyers and solicitors
- Plan and coordinate staff activities and work schedules
- Manage the security team, staff rotas, and annual leave
- Prepare, manage, and oversee budgets and financial enquiries
- Maintain and manage properties, ensuring any equipment or services are up to date and processed
- Oversee corporate vehicle maintenance, ensure MOTs and insurance are up to date, and supervise during important maintenance
- Manage and supervise the principal’s inventories
- Manage, research, and coordinate health and wellness for the principal
Knowledge, skills and qualifications required:
- Have strong experience working in a similar Head of Office-type role
- Have previous experience managing properties, vehicles, finances, and staff
- Is discreet and professional
- Detail-oriented and have a proactive mindset
- Excellent organisational, communication, time management, and IT skills
- Be able to be on-call 24/7 and support the principal
Hours: 10:00 – 18:00; however, due to the nature of the role, the successful candidate must be available on a 24/7 on-call basis
Salary: £95,000 - £100,000 DOE